Parish Council

News, Parish Council

Co-option of new Parish Councillors

The Parish Council is delighted to welcome to new Members to its team.

Local residents Ian Brinklow and Clare Bonwick were co-opted to serve on the Parish council at its meeting on 4 September 2017. They will serve as Councillors until the next ordinary election in May 2020.  Ian and Clare will bring a wealth of business experience and community engagement skills to the Parish Council, and strengthen its resources and ability to serve the community it serves.

Contact details for both new Councillors can be found on the Councillors page of the website.

 

News, Parish Council

Allotment Rents 2017-18

The annual rent for all allotment plots is due to be paid by 1 October 2017.

 The annual rent due for the year 2017-18 is:

  • £20 for a full plot; or
  • £10 for a half plot

Allotment rents should be paid to the ‘Clifton upon Dunsmore Parish Council’ by cheque or cash, and sent to the Clerk of the Parish Council c/o 24 Harebell Way Rugby. CV23 0TT (but please do not send cash in the post).

Allotment rents can also be paid by BACs.  Should you prefer to pay using this method please contact the Clerk  on clerk@cliftonupondunsmore.org.uk for the account details.

Thank you

General, News, Parish Council

Play Area refurbished and Trim Trail installed

Play area openingThe Parish Council has completed the refurbishment the play area, replacing 4 pieces of ageing play equipment with new more inclusive pieces with improved safety surfacing; a new adult trim trail has also been installed at the South Road site
.
At a gathering to celebrate these exciting changes and to mark the completion of the works on Saturday 22 July, local residents Barbara Spiby and Jane Suddens were asked to officially declare the new play equipment ready for use. Barbara and Jane played a key part in raising funds to improve the play area.

The photograph shows the Barbara Spiby and Jane Suddens cutting the ribbon on the new Multispinner; accompanied by Marion Nash Chair of the Parish Council, the Vice Chair Alastair Robinson, and local parents and their children using the new equipment in the play area.

News, Parish Council

Notice of Casual Vacancies

Clifton upon Dunsmore Parish Council has casual vacancies for two Parish Councillors.

This is your opportunity to make a difference in your community. A Parish Council is a body of eligible volunteer Councillors with a Chair and Vice Chair. Clifton upon Dunsmore Parish Council has 8 Councillors of which 6 were re-elected for a term of 4 years following an un-contested election on the 5th May 2016.

The Parish Council obtains its funding from the local element of residents council tax which is listed separately on residents council tax bills as the parish element.

Councillors are volunteers and as such receive no payment. They give their time freely to attend meetings. There are 11 programmed full council meetings which are held on the first Monday of each month commencing at 7.30 pm.

Skills and experience that the Parish Council are particularly looking for are:

  • Parent/s with children at Clifton Primary School to provide a link and insight into the work of the school
  • Resident/s able to support the practical skills already provided by councillors

Any eligible person wishing to serve as a Councillor should send a one page resume to clerk@cliftonupondunsmore.org.uk or complete an application form which can be found here co-option application form 25 August 2017 by the deadline of 5pm on  Friday 25 August 2017, giving some details and information about yourself and your background and why you wish to become a Parish Councillor.

This will enable Councillors to co-opt, based on skills and experience at the Parish Council meeting on Monday 4 September 2017.

Should you wish to speak to someone further about, for instance, responsibilities and time commitment before making application, please contact:

Marion Nash (Chair)                        07710 624867
Alastair Robsinson (Vice-Chair)     07771 945290

 

General, News, Parish Council

Clifton Village Fete – help needed

The preparation for the first Village Fete for several years are well underway.  The Fete is being planned for Saturday 16 September.  We hope that there will be something for everyone, including a local produce show, live music, stalls and a main ring programme, and that this can be a regular feature of village life in the year to come.

However, to make the day a success we do need more people to get involved and help both before the day and on the day, itself. At the moment, we still have a small group of people involved, so even if you can just offer a couple of hours on the day to help set up the marquee any help would be greatly appreciated, and we would love to hear from you.

If you feel you can help out in some way please contact Alastair Robinson on 07771 945290 or drop an email to villagefete@cliftonupondunsmore.org.uk.  The next meeting of the organising group is due to take place in The Bull on Tuesday 13 June at 7.00pm, why not come along and find out more.

News, Parish Council

Accounts and Annual Return 2016-17

In compliance with the Transparency Code for Smaller Authorities, dated December 2014 the Council will publish on its website on an annual basis the governance and financial statements in the Annual Return, together with the Statement of Receipts and Payments and the Bank Reconciliation.  Please see the Documents page of this site to view the financial statements approved in previous financial years.

Any queries and applications to view the accounts should be addressed to the Clerk using the contact details provided on this website.

ACCOUNTING PERIOD 2016-17:

Notice of date of commencement of period for the exercise of public rights Notice of publication of unaudited accounts 2016-17.

Annual Return 2016-17 Unaudited Annual Return 2016-17 Please note that this document has been submitted to External Audit and may be subject to change.

Annual Governance Statement 2016-17 Governance Statement 2016-17

Supporting Evidence 2016-17 Annual Return supporting evidence

Accounting Statements 2016-17 Unaudited Accounts 2016-17 Please note that this document has been submitted to External Audit and may be subject to change.

Internal auditors report 2016-17 Internal auditors report 2016-17

 

News, Parish Council

Results of the Joint Village Event and Trim Trail Surveys’

Thank you to all those residents who took the time to complete either or both or the consultation surveys carried out recently.  The results of the consultation will help guide the decisions that the Parish Council will on both issues in the near future.

Joint Village Event – highlights from a total of 38 responses

  • 35 of which (92%) thought that it was something that the village definitely or probably needed
  • 34 people were extremely likely or likely to attend the event
  • 25 people thought the event would be best held on a Saturday
  • 33 people (86. %) thought there should be something for everyone at the event
  • 27 people prefer a traditional village fete. 15 would like a home grown produce show
    • 5 comments from people who would like to see a combination of all the choices listed
  • Activities preferred were very evenly spread however 15 people gave written responses in favour of a combination of all activities
  • 28 people considered that dogs should be allowed on to the field to participate in a family dog show
  • 31 people thought that any profit should be kept by the parish councils to use in the villages.
  • 9 people are willing to help before the event
  • 7 people are willing to help at the event

The full survey report can be read here. RESULTS OF THE ADULT TRIM TRAIL SURVEY 2017

Adult Trim Trail survey – highlights from a total of 54 responses

  • 40 (75%) of people thought that the installation of a trim trail was a good idea
  • Views on the location for the trim trail were fairly evenly split with 24 preferring it to be near the childrens play area and 22, in another part of the playing field
  • A couple of responses preferring gaps between equipment to encourage walking

35 people preferred the trim trail to consist of pieces of gym equipment rather than wooden poles

The full survey report can be read here. RESULTS OF THE ADULT TRIM TRAIL SURVEY 2017

News, Parish Council

Chairs Annual Report – 2016-17

CHAIRS ANNUAL REPORT 2016-17

I am further encouraged by the progress that we have made this year. I would again like to thank all of the parish councillors who, despite their full-time jobs and voluntary commitments, give their time freely and work hard for the benefit of the village throughout the year. I would also like to thank our Borough Councillor Leigh Hunt and County Councillor Philip Morris-Jones for the support they continue to show for the village. The Parish Council has achieved a great deal over the past 12 months:

HIGHLIGHTS – ANNUAL REPORT 2016-17

  • Elections in May – 6 Members were elected unopposed – The Parish was divided into 2 Parish Wards: Clifton upon Dunsmore and Radio Station (which has 1 Member at present).
  • Sale of Air Raid Shelter – the proceeds from which will contribute towards the refurbishment of the playground and enhance other assets of the village

Policies created by the parish council to further strengthen accountability

  • Adoption of the General Power of Competence for the term of the council
  • Development of Community Grants policy and application process for local groups

Additional savings made this year

  • Significant financial savings made by the re-negotiation of a new 3 year insurance policy
  • Purchase of new Laptop, external hard drive and Printer (via successful grant application £565)
  • Defibrillator (via successful grant application £1700)

Increased communication – delivered to each household

  • Development of a 5-year plan
  • Regular Parish Council newsletters to inform residents of upcoming actions and events

Community engagement

  • Litter Picks November 2016 and March 2017 (Great British Spring Clean)
  • Creation of the parish Conservation Group. Activities included: flower festival / churchyard improvements/bulb planting etc
  • Christmas festivities – Tree and Community Carol singing
  • Training sessions for the defibrillator was made available to all residents

Partnership

  • Created formal lines of communication with Newton Parish Council
  • Invitations accepted by speakers to attend meetings: Urban & Civic, RBC Local Plan Team, Traffic Calming, WCC Ground Based Solar Farm, Travellers policing team

Caring for our community

  • Resolution to refurbish play equipment (grant funding application in progress)
  • Commenced development of a Community Emergency Plan for the parish
  • Refurbishment of the car park
  • Defibrillator training day
  • Traffic Calming scheme – any day now!
  • Bi-annual Village walks to identify and rectify local issues
  • Strengthening playing fields security
  • Strengthening safeguarding of pavilion

Challenges met this year

  • Travellers were negotiated off the playing field, at no cost to the parish
  • Vandalism at the Pavilion over the summer – extra security installed
  • Reduction in the amount of Council Tax Support Grant paid to parishes
  • Old street lighting in need of updating/renewal – strategy still in planning stage

A reminder that we are currently in the process of putting together the makings of a summer fair which we plan to take place on Saturday 9 September. We are interested in collaborating with residents to help make this event as successful as possible and welcome any offers of help.

The parish council thanks those villagers who are attending parish council meetings, providing written feedback, and responding to questionnaires in increasing numbers to inform the thinking of the work that the councillors undertake. We sincerely hope that this trend continues so that we are able to address the many varied local concerns that arise.

Financial report 2016-17

The Annual Parish Meeting is held just prior to the end of the financial year. It has therefore not been possible to submit the final accounts for the year 2016-17 to support the Annual Report.

I anticipate that this will have taken place by the next parish council meeting on 3 April 2017 in the meantime; I shall present an overview of the accounts as we currently understand them. I should confirm that the accounts will be subject to the Annual Return Internal and External Audit process in June 2017, and will be available to anyone who wishes to see them during the period of public inspection.

In the meantime; the parish council began the year with £21,202 in the bank; of which around £2,570 is earmarked for the replacement of play equipment.

For the financial year 2016-17 the parish council received £23,252 in precept from the Borough Council. We also received monies from the football clubs’ use of the playing fields, from the allotments and grazing fields and we have received around £2,265 in grant funding.

The sale of the site of the former Air Raid Shelter in Church Street in April 2016 has provided the Parish Council with £64,950.  The Members agreed that 10% of the net sale will go into the Councils General Reserve to increase financial resilience and the remainder (£58,455) earmarked for the improvement of existing community facilities or purchase new facilities for the benefit of the community.

Significant outgoings this year are for the usual costs of running the parish council meetings, street lighting costs, insurance and maintenance costs associated with the pavilion, playing fields and street lighting. The cost of the refurbishment of the car park in Lilbourne Road amounted to around £8.2k.

Having started the year with funds available of £21,202 we are likely to have finished the year with a bank balance of around £81, 534.

Marion Nash
Chair – Clifton upon Dunsmore Parish Council
27 March 2017